10 Tips for Stress-Free Wedding Coordination

Weddings are one of the most emotionally charged events you'll ever coordinate. Here are our top tips for keeping things running smoothly.

1. Create a Detailed Timeline

Start with a minute-by-minute timeline and share it with all vendors at least two weeks before the event.

2. Build Your Emergency Kit

Include safety pins, stain remover, pain relievers, sewing kit, and phone chargers.

3. Scout the Venue

Visit the venue multiple times before the wedding day to understand logistics and potential challenges.

4. Establish a Communication Chain

Create a clear hierarchy for decision-making on the wedding day.

5. Have Backup Plans

Weather, vendor no-shows, and equipment failures happen. Plan for them.

6. Brief Your Team

Hold a team meeting the day before to ensure everyone knows their responsibilities.

7. Manage Family Dynamics

Identify potential conflicts beforehand and plan seating and timing accordingly.

8. Stay Hydrated and Fed

You can't help others if you're running on empty.

9. Document Everything

Take photos of setups and keep written records of any issues.

10. Trust Your Preparation

You've done the work. Trust yourself and your team on the big day.