Timeline Templates for Every Event Type
A well-structured timeline is the foundation of successful event coordination. Here are templates for the most common event types.
Wedding Timeline Template
6 Hours Before Ceremony
- Hair and makeup begins
- Photographer arrives
4 Hours Before
- Florist delivers arrangements
- Videographer setup
2 Hours Before
- Wedding party photos
- Final venue check
1 Hour Before
- Guest arrival begins
- Musicians set up
Corporate Conference Template
Day Before
- Vendor load-in
- Tech rehearsal
- Signage installation
Event Day
- 6:00 AM - Team arrival
- 7:00 AM - Final setup
- 8:00 AM - Registration opens
- 9:00 AM - Opening keynote
Gala Dinner Template
4 Hours Before
- Catering setup
- Decor installation
- A/V check
2 Hours Before
- Table setting
- Lighting adjustments
- Staff briefing
Tips for All Timelines
1. Build in buffer time
2. Include contact information
3. Note setup and breakdown times
4. Account for travel between locations
5. Share with all stakeholders
Download these templates in Coordon and customize them for your events.